Vendor #: You may attach up to 3 vendors to each item (primary, secondary and third). The vendor # must be a valid vendor previously setup in Accounts Payable. At least one vendor must be entered here if Auto-Generate Purchase Orders is to be used. The vendor number may also be used as a cross- reference to the item.
Vendor Item Number: 1-16 characters each. Enter vendor’s item number if different from computer’s item number. This can be used as a cross-reference to the item. You also have the choice of printing the vendor’s item number and/or the computer’s item number on purchase orders.
Bar Code: 1-16 characters each. Required for scanning capabilities and for printing bar code labels. The bar code may also be used as a cross-reference to the item.
Common UPC Code (Alias) File
Common UPC Code Maintenance allows the user to attach as many cross references to an item as necessary. This is commonly used for products that have unique item numbers and UPC codes, but are actually the same product, with identical costs and selling prices. (ex. Beanie Babies – instead of having an inventory master and store record setup for each individual Beanie Baby, you could simply enter each UPC code into this file under one item number).
This file may contain other alphanumeric cross references, not only bar codes. (ex. your in-house coding system, or a completely different item number that a staff member uses to reference your computer item number). Once a cross reference is entered into this file, it is immediately written to the vendor cross reference file, therefore, it can be scanned or entered at point of sale without running any rebuilds. However, if a cross reference is deleted, it will remain in the vendor cross reference file until the following rebuild is run.
Select: Inventory Menu
# 3 Miscellaneous Maintenance
# 25 Rebuild Vendor Cross Reference
Vendor Item Number: 1-16 characters each. Enter vendor’s item number if different from computer’s item number. This can be used as a cross-reference to the item. You also have the choice of printing the vendor’s item number and/or the computer’s item number on purchase orders.
Bar Code: 1-16 characters each. Required for scanning capabilities and for printing bar code labels. The bar code may also be used as a cross-reference to the item.
Common UPC Code (Alias) File
Common UPC Code Maintenance allows the user to attach as many cross references to an item as necessary. This is commonly used for products that have unique item numbers and UPC codes, but are actually the same product, with identical costs and selling prices. (ex. Beanie Babies – instead of having an inventory master and store record setup for each individual Beanie Baby, you could simply enter each UPC code into this file under one item number).
This file may contain other alphanumeric cross references, not only bar codes. (ex. your in-house coding system, or a completely different item number that a staff member uses to reference your computer item number). Once a cross reference is entered into this file, it is immediately written to the vendor cross reference file, therefore, it can be scanned or entered at point of sale without running any rebuilds. However, if a cross reference is deleted, it will remain in the vendor cross reference file until the following rebuild is run.
Select: Inventory Menu
# 3 Miscellaneous Maintenance
# 25 Rebuild Vendor Cross Reference